[HCS-D] HCS/Harvard hosting PyCon 2006?

Cassia Ines Faria Martin cimartin at hcs.harvard.edu
Wed May 11 15:00:04 EDT 2005

If PyCon is like other work conferences, I've seen, they will want at
least one *large* lecture hall, for keynotes, and such.  It might be worth
looking into if Sanders is getable for a couple hours at a time, but you
wouldn't need it for the whole conference.

Note, though, that it is probably happening during the week, on
business-ish hours.  This mean security is less of an issue, as it
wouldn't go late into the night, but scheduling rooms will be *hard*, if
it will happen during class times.  Vericon worked because it was during
intersession, and the Hippocratic Society conference was probably during
the weekend also.

I think this would be terribly cool, if you could pull it off.  The first
thing to do is probably to talk to the dean's office (whoever has Susan
Cooke's old job.)  They'll have a good grasp on what the rules are (for
charging admission, or whatever) and how long ahead of time you would be
allowed to reserve space.

On Wed, 11 May 2005, Kartik Swaminathan Venkatram wrote:

> Assuming that PyCon is the kind of conference that has multiple events
> with 50-100 people attending each, I recommend attempting to use the first
> floor of Maxwell Dworkin. Sanders theater will be impossible, and Science
> center rooms don't that the laptop plugins I'm sure would be useful for
> such a con. Vericon takes place in the Sever Quad, which is good for lots
> of small events (it's a scifi con) but not for bit events.
> As for bureaucracy, there is a fair about, but very little actual
> soul-sucking. The only annoyance happens if you are trying to get support
> from the administration, which then leads to some soul sucking.
> -K
> On Wed, 11 May 2005, Ivan Krstic wrote:
> > Greg Westin wrote:
> > > I worked with
> > > the Hippocratic Society to put on some conferences
> >
> > I'd be interested in hearing a bit more about the logistical details
> > (quoting from my previous mail):
> >
> > * How big was your conference?
> > * Where did you have it (rooms, buildings)?
> > * How much of your soul did the administration suck to approve it?
> > * How much jumping through bureaucracy is there?
> >
> > As far as I see, room options would be:
> >
> > - one of the Science Center lecture halls (the capacity of at least one
> > is about 500 people)
> > - the large hall in Maxwell Dworkin (I don't know the capacity)
> > - Sanders (would probably be really hard to get)
> >
> > PyCon moved from its previous site because they were limited to about
> > 400 people, and there was substantially more interest. I will find out
> > how big they think they would get if they didn't have to cap attendance;
> > maybe filling up 2/3rds of Sanders or more is realistic. Or, maybe we
> > can get away with a smaller room.
> >
> > Ivan.
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